Internal Rules of Operation of Komvos – Networks of Global Hellenism
Article 1 – Purpose
These Internal Rules of Operation regulate the internal operation of the non-profit civil company “Komvos – Networks of Global Hellenism” and further specify the terms and procedures provided for in its Articles of Association. They serve as an instrument for transparency, accountability and the effective operation of the organisation.
Article 2 – Governing Bodies and Responsibilities
General Assembly: The General Assembly is the highest governing body and decides on the matters provided for in the Articles of Association.
Board of Directors: The Board of Directors exercises the management of the non-profit civil company, approves strategies and initiatives, and prepares the budget and the annual report.
President: The President represents the non-profit civil company, convenes and chairs the Board of Directors, and monitors the implementation of its decisions.
General Director, where applicable: The General Director implements the decisions of the Board of Directors, manages day-to-day operations and supervises staff.
Article 3 – Organisation of Work and Staff
Recruitment and Cooperation: Employees and external associates are selected on the basis of professionalism, transparency and merit.
Duties: Duties are defined through individual contracts, terms of cooperation or job descriptions.
Evaluation: Staff are evaluated annually on the basis of objectives, competence, cooperation and effectiveness.
Article 4 – Financial Management and Sponsorships
Budget and Annual Report: The budget and annual report are prepared and approved by the Board of Directors and the General Assembly, in accordance with the Articles of Association.
Expenses and Procurement: Expenses and procurement are carried out on the basis of the approved budget and the applicable approval procedures according to each level of responsibility.
Funding of Initiatives: Initiatives may be funded through grants, sponsorships, whether general or specific, membership contributions, projects or other permitted sources.
Management of Sponsorships: Komvos maintains transparent procedures for the acceptance and use of sponsorships, with emphasis on compliance with commitments and on the communication visibility of sponsors.
Article 5 – Initiatives and Programmes
Planning: Initiatives and programmes may be proposed by members, working groups or the management, and are approved by the Board of Directors.
Implementation: Implementation is coordinated by a project manager, in accordance with an approved timetable and budget.
Evaluation: Initiatives are subject to internal evaluation and reporting. Initiatives funded by external sources are additionally evaluated on the basis of the applicable funding terms.
Article 6 – Ethics and Conflicts of Interest
All members, employees and associates of Komvos must act in accordance with the principles of transparency, integrity and respect for the objectives of the non-profit civil company.
Any potential conflict of interest must be declared to the Board of Directors, which shall decide on its handling.
Article 7 – ESG Policies, GDPR and Compliance
ESG Policy: Komvos embraces the principles of environmental, social and governance sustainability. Its initiatives are designed with regard to their impact on local communities, the environment and institutional quality. Relevant policies are adopted and made publicly available.
Data Protection (GDPR): Komvos complies with the General Data Protection Regulation (EU 2016/679) and takes all necessary technical and organisational measures for the protection of personal data.
Communication Policy: Public statements are made by authorised persons and are aligned with the values and strategy of Komvos.
Article 8 – International Relations and the Diaspora
Komvos actively seeks to strengthen ties with Global Hellenism.
It develops cooperation networks with Greek communities, organisations and scientists of the diaspora.
It supports the transfer of know-how and experience from abroad to Greece, strengthening the interconnection between science, entrepreneurship and culture.
Article 9 – Final Provisions
These Internal Rules of Operation are approved and amended by the Board of Directors.
Their provisions may not conflict with the Articles of Association of the non-profit civil company.
They shall enter into force as of the date of their approval by the Board of Directors.
Return to the ESG Framework of Komvos